Policies and Procedures to Include in Your Employee Handbook

An employee policy and procedure manual include descriptions of how employees regardless of their job titles should conduct themselves. A workers policy and procedure manual should be developed by the HR department and shared to other employees.

last updated Monday, November 4, 2024
#Policies and Procedures #Employee Handbook

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John Burson

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Employees should use these handbooks for reference and as a guide to finding company information and vacation, pay, and sick time guidelines.

1. Mission

Although employees know a company's general mission after being hired, specific information should be distributed to all employees. Mission statements include marketing initiatives, sales goals, the company's current status, and what it hopes to achieve. They should also include the top management’s vision for the company.

2. Conduct

Employers should set general rules regarding the conduct of their employees. This also includes guidelines on the expected appropriate behavior between employees, employees, clients, and managers and employees. In this section, you should include information on insubordination, absenteeism, and other key areas of employee conduct.

3. Compensation

Employees often have different ways of getting paid, but those who work for the same company get paid on similar days. Ensure that your policy and procedure manual outlines when your employees get paid, for instance, weekly or twice per month. You must also inform your employees if direct deposits are available and have clear guidelines on reimbursement, bonus pay, and other work-related expenses.

4. Sick Time and Vacation

Most companies provide sick time and vacation to their employees. In most cases, vacation will depend on an employee's experience, and employees who have worked for a company for a long time receive more sick time. However, sick time varies, and as an employer, you should have detailed policies and include information on whether employees will get paid during sick time and vacation.

5. Health Benefits

If you offer health benefits, you should include critical aspects in your policy and procedure manual, including the price for individuals and families. Most companies also have a compulsory waiting period ranging from one to three months before the benefits are available.

6. Retirement Packages

Retirement programs such as 401K are important and should be included in the employee policies and procedures.

7. Other Policies

Include any other information to ensure employees understand other aspects of working for your company.

 
 
 

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