Amendment Phase of the Policy Procedure

Process Creation is split into some steps which are – arranging, drafting, and amending. 

Reasons for amendment

When the draft is done, the revision stage starts. Noticeably the amendment stage is searching for errors.  Remember during drafting we didn’t consider much of mistakes and best writing – such can discourage drafting.  Revision goes beyond error: it’s the actual writing of the document.

Another way to procedure reassessing

A regular way to address the reassessing stage is through several repetitions, beginning with big picture downwards to smaller ones. Big picture means inspecting the policy’s design, impression, and organization. Other issues one should be careful about is the spacing, margins, page numbers and other information to be added example in the footer or the header.

Things to consider are whether topics are involved well, title block, references, and other forms are indicated clearly.

The revised sentence should be brief

After the big picture, read carefully through the document while editing the policy sentences. The target is to create the most direct possible and short sentences.  There are things which should be considered while creating brief and direct sentences.

Revise unwanted words

In regular creation, primarily technical is verbose and garrulous.  Editing should be routine to remove many words in the sentence and still maintaining the intended meaning. An example is that “to me, that seemed an indication that the project was unsuccessful.” The sentence could have been more concise and more direct “it seems there was an unsuccessful project.”

Make sure the subject matter and verbs don’t recondite. The purpose should be fast and stated very clearly in the statement. In a case of a sentence where you cannot spot the subject, then the sentence or statement is not very clear. With precise subject matter and verb (accompanied by word elimination), it changes the confusing statements or sentences.

An example can be, “ the assessment of gumming tendency for the four different tire will be finished  by comparison of rubbers scrapped from tires”  when we write this into simpler and legible form would be, “ by comparing the scrapped rubber amount from tires, we will be able to  evaluate the gumming tendency.”