Writing Error-Free Procedures

It’s not a time to take shortcuts. If you take shortcuts, soon they will catch up. For example, an entrepreneur has to train or re-educate his workers as the enterprise contracts.

You ultimately need well- reinforced, updated, and free-of- error plan and policies.

If you don’t have complete and reliable policies and procedures;

• Employees don’t get sufficient training
• Missed tread
• Discontented customer growth
• Dropping out of race and competition

To be successful in your enterprise, policies must be easily understood, followed and updated. To assure that your policies are successful, keep the following;

Clarity

Create your policies in a way they can be read smoothly and quickly followed.

Correctness

Grammatical and syntactically must be correct in the procedures.  If the procedures are written, there shouldn’t be spelling mistakes. If you the procedures are in video or audio, be satisfied that the speaker utters words correctly, talk openly and uses the right style to the audience.

Consistency

In this, we say constancy actions and consistency results. This is real, especially when educating employees on new procedures they are new to. If you give the policy to two employees and the results are different, it means there is a fault in the procedure.

Completeness

For clear reasons, your policies your document doesn’t need to have gaps in the information, reasoning, or plan. Incomplete rules mean you cannot get the required outcome that you are looking for.

Context

Policies must be precise and suitable and described the action to be conducted. All procedures are affected and affect other policies.

Control

For your procedure to be effective, it needs to include a feedback loop and process control. Familiarize with Do-check-act cycle. (Think you are? Indeed a refresher won’t harm you. Self- satisfaction is the enemy)

Your compliance

Every policy is created to ensure and adhere with something. Users need standards regulations and business requirements.  Make sure you have addresses all procedure requirement.

Careful attention to the rules above, one will create error-free procedures and policies hence the wanted result.