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Standard Operating Procedures: Samples


paperfree Aditi Bansal


Updated on Monday, July 03, 2017

A standard operating procedure is a document that your company can use to control stages in a task so that all personnel can accomplish it similarly every time. Once you have printed the standard operation procedure, all your employees should be able to use it irrespective of their experience.

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The standard operating procedure should contain all the information concerning to the tasks in a logic manner, a stress-free to follow design.

Cover page

Every standard operating procedure should contain its number and title. For instance, if you are writing a standard operating procedure for a particular department, the name and number format should classify the office, task and procedure number. The cover page may also contain the information on the writer, who went through and acknowledged the standard operating procedure.

Headers and footers

Utilize the headers and footers to carry on the name and number on each page to track the sum of pages in the standard operating procedure. To mark the additional documents, for instance, charts, chains of command information and diagrams, subtitles can be used in the headers and footers. You can list the current review date, operational date of the standard operating procedure in the headers and footers.

Applicability and purpose

Documentation that states the purpose and drives for the standard operating procedure is a vital element. The document should define the purpose of the standard operating procedure, what is describes, whom it applies to, and whom it eliminates. For instance, a standard operating procedure for the Human Resource department should be implemented to HR employees excluding individuals from other departments. The other persons should also have separate standard operating procedure from their department to put up with by.

Procedures acknowledged

Every step in the task should be listed one after the other. You should be very ephemeral while giving relevant information so that the workers can understand all stages of the responsibilities. For steps that require numerous processes, you might use sub-groups. You should also give emphasis to all the problematic areas that usually cause hitches and misunderstanding to the person who reads.

 You may also require writing eventuality steps to address expectable complications that could rise. If possible, add screenshots thoughts so that the workers can visually authenticate the phases.



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