Drafting Procedure Using the Process Tactic

    by Aditi Bansal

Updated on Thursday, August 10, 2017

Thinking of any writing project as a three step process involving a plan-draft-plan is very helpful. To guarantee your final drafted policies and procedures manual is operational, you should create successful drafts. How can you do so and what is procedure drafting?

tags  #Procedure Drafting  #Procedure Appearance #


Procedure Drafting as an Activity Itself

Drafting of procedures is more of a distinct activity of putting words on a page. It is rather different from the other stages especially concerning seeing the writing process steps as comprising of activities in which the writer participates productively procedure a written piece.

A draft doesn’t mean that a procedure is ready for release. By having a successful draft, you have made a clear piece proposed for a reader in the suitable form. This differs from what is created in the other processes in the planning stage like a process map, notes, free-writing, and outline. The user, instead of seeing these things, they will see the document you began to create as you start your drafting process of your procedure.

It is a Rough Copy!

During the first attempt, that is drafting the procedure; you should not be focused on creating a perfect written product. It is very vital to understand the design flow and the difference between repetition and duplication. You should not be burdened and repressed by trying to create a perfect document the first attempt. Being passionate with flawless grammar, phrasing, and structures with no mistakes will make your draft productive.

Matters of procedure appearance

If you are in business with no established procedures, those responsible for the procedures and documents system should address the issue.

Features of a Well-designed Procedure

  • A suitable title block
  • Right margins and balanced use of white space
  • Running headers and footers comprising page numbers
  • Smooth incorporation of graphics and tables
  • Sections and subsections explained by clear and meaningful headers
  • Think through the level of detail in your procedure

Procedures should record the primary events needed for input and output transformation purpose. However, that doesn’t mean that it should reach the level of detail on a specific work instruction. Procedures should focus on executing processes including the aims, measures, reviews and improvement and not the operating tool. It should not be there to explain how to operate pieces of equipment. That level of detail should be placed in a work instruction or visual job assistance.

This page has a focus on Procedure Drafting, Procedure Appearance was shared by Aditi Bansal.

Share this on: