Developing a Policies and Procedures Guidebook

    by Aditi Bansal

Updated on Sunday, July 23, 2017

If you own a small business, a manual containing policies and procedures manual will be necessary as it states the expectations of your company to be referred to by working staff. This guide enables you to rationalize and introduce formal procedures which are suitable for your business.

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The policy and procedure manual provides protection for the firm when disciplinary actions require to be defended in incidents related to business. 

Begin with Necessities

Come up with a statement of the company’s objectives which will be the first to appear on the procedure and policy manual. This report shows the principles and aims of the enterprise. A summary which includes a short history of the company and entries of selected officers should be included.

Include all Essentials

A manual containing policies and procedures should include some essentials such as termination and anti-discrimination related policies. In the manual, include a statement on Equal Employment Opportunity laws which gives employees knowledge of their rights. With compliance of Equal Employment Opportunity (EEO), the U.S Equal Employment Opportunity Commission can be contacted for more help on liaison of small business. In the manual of policies and procedures, acts which lead to termination for example theft, procedures of discipline and termination and policies of attendance should be put down.

Write About the Benefits on One Segment.

Give full information on benefits, for instance, vacations, insurance coverage of health and sick days. Information on payment made when one is off work and for how long it was used is listed. For instance, the policy and procedure handbook should give a lecture on the company policy regarding carrying forward unused sick days and vacation should be addressed in the manual of policies and procedures. Details on qualifications and limits on coverage statements of health care should be included. Where your company gives assistance to employees, information on confidentiality and contacting modes should be included.

Evaluate the Manual.

Inquire from a lawyer majoring in laws of employment to assess your manual of policies and procedures which will verify that your manual comes to terms with employee’s legal requirements, rights notification, and practices of your company. The lawyer can give ideas that you can add according to your particular industry.

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