What We Should Look For in a Modern Enterprise Content Management System (ECM)
Capabilities, Functionality, and Data Management in Modern Enterprise Content Management Systemslast updated Tuesday, March 19, 2024
#Enterprise Content Management Tools #Enterprise Content Management strategies
| | John Burson | Subscribe |
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Enterprise Content Management System Capabilities
Supports incoming data
Modern ECM systems have to support data from text, images, videos, email, streaming data, and sensors.
| Enterprise Content Management System |
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| Images |
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| Videos |
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| Emails |
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| Streaming Data |
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| Sensor's Data |
Compatibility with other internal systems
The Enterprise Content Management system has to be compatible with other internal systems, such as Customer Relationship Management (CRM), Enterprise Resource Planning (ERP), and digital asset management systems.
| Enterprise Content Management System |
↓↑
| Web Content Management System |
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| Enterprise Resource Planning System |
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| Customer Relationship Management System |
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| Digital Asset Management System |
Enterprise Content Management Functionality
Capturing external content
A modern ECM system must support the capture of content from external platforms (Facebook, Twitter, LinkedIn, etc.).
| Enterprise Content Management System |
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↑
| Twitter/ X |
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| Google + |
Post content on external platforms
The ECM system allows the management of outgoing content to external platforms (Facebook, Twitter, Linkedin, etc.) when changes are made in internal content.
| Enterprise Content Management System |
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↓
↓
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| Google + |
Enterprise Content Management System and Data Management
Manage data
The ECM solution provides data retention, management and, destruction.
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| Retention |
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| Management |
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| Destruction |
Organize data
The ECM system has the ability to organize data files in personal folders, personal folders in group folders and group folders in file cabinets.
| Data Files ∈ Personal Folders |
| Personal Folders ∈ Group Folders |
| Group Folders ∈ File Cabinets |
Store data
Modern ECM systems have a data repository large enough to accommodate all data.
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| Repository tool |
Manage global access
A modern ECM system has to be cloud-based so teams can access files from anywhere, on any device, without logging into a virtual private network.
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| Global Team |
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