5 Important Cost Considerations for SAP Business One Implementation

The true cost of SAP Business One implementation will vary depending on your requirements and any scalability you have in mind. Legacy data and hardware could raise SAP B1 implementation costs.

last updated Thursday, October 2, 2025
#SAP Business One cost #SAP B1 deployment

---



by John Burson

QUICK LINKS

Here’s a quick look at SAP Business One cost considerations that you need to consider if you’re planning to implement SAP B1.

The best way to determine the SAP Business One price is to seek answers to the following questions.

How many people in your organization will be working on B1?

The number of licenses you pay for influences the SAP Business One cost. These licenses can be Professional or Limited. You purchase licenses once and then pay an annual maintenance fee of 18% of the total license cost.

What kind of deployment are you looking for?

Cloud-hosted SAP B1 offers a subscription-based model, where licenses cost less than those for the on-site version. However, cloud hosting costs must be factored in to better understand the total cost of SAP Business One.

What is the extent of functionality that you wish for?

The SAP Business One Starter package is directed at SMBs with up to five employees. It includes accounting, sales, inventory management, and purchases. However, it does not support manufacturing.

How many companies and geographies will the SAP implementation cover?

A multi-company SAP B1 deployment increases the cost of SAP Business One due to unavoidable customizations to forms and workflows, language variations, skill level disparities among employees at different locations, and the in-depth reporting required for multi-location implementations.

Do you want any add-ons integrated with the basic package?

Integrations can include a more feature-rich CRM than the basic CRM module that comes with the package, as well as social media integrations to reach a wider audience. The cost of SAP Business One implementation will increase in direct proportion to the number and complexity of integrations required.

Some other questions that you need to answer when considering ERP for small businesses concern the capabilities of the existing hardware, skill levels of potential users, plans for growth, ROI calculations, and the level of service from competing vendors representing ERP software companies.

 
 
 

Free Consultation