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What We Should Looking For in a Modern Enterprise Content Management System


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Updated on Tuesday, April 25, 2017

Capabilities,Functionality, Data Management in Modern Enterprise Content Management Systems

tags  #Enterprise Content Management Tools  #Enterprise Content Management strategies #

 

Enterprise Content Management System Capabilities

Supports incoming data

Modern ECM system have to support data coming as text, images, videos, email, streaming data and data coming from sensors.

Enterprise Content Management System

Images

Videos

Emails

Streaming Data

Sensor's  Data

 


Compatibility with other internal systems

Enterprise Content Management system has to be compatible with other internal systems such as Customer Relationship Management System (CRM), Enterprise Resource Planning System (ERP) and digital asset management system.

Enterprise Content Management System
↓↑
Web
Content Management System
↓↑
Enterprise Resource Planning
System
↓↑
Customer Relationship Management System
↓↑
Digital Asset Management
System

 

Enterprise Content Management Functionality

Capturing external content

Modern ECM system has to support the capture of content from external platforms (Facebook, Twitter, LinkedIn, etc.).

Enterprise Content Management System

Facebook

Twitter

LinkedIn

Google +

 


Post content on external platforms

The ECM system allows the management of outgoing content to external platforms (Facebook, Twitter, Linkedin, etc.) when changes are made in internal content.

Enterprise Content Management System

Facebook

Twitter

Linkedin

Google +

 


Enterprise Content Management  System and Data Management

Manage data

The ECM solution provides data retention, management and, destruction.

↓↑
Retention
↓↑
Management
↓↑
Destruction

 


Organize data

The ECM system has the ability to organize data files in personal folders, personal folders in group folders and group folders in file cabinets.

Data Files

Personal Folders

Personal Folders

Group Folders

Group Folders

File Cabinets

 


Store data

Modern ECM systems have a data repository large enough to accommodate all data.

Repository tool


Manage global access

Modern ECM system has to be cloud-based so teams are able to access files from anywhere, on any device, without logging into a virtual private network.
↓↑
Global Team

 



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